Legal Assistant: Medical Records
Petersburg, VA Petersburg, VA Full-time Full-time $35,000 a year $35,000 a year 8 days ago 8 days ago 8 days ago Legal Assistant - Medical Records - SUMMARY OF ROLE:
The medical records paralegal is responsible for obtaining medical records and bills to support a plaintiff's personal injury case.
Often, the medical records paralegal also requests documentation for a plaintiff's lost wages from an employer and communicates with the client when requests are rejected.
Occasionally, members in this role may need to obtain notarized affidavits or signed affirmations from providers for cases filed in General District Court.
ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to:
Request medical records and bills from all providers in a case Create authorizations for clients as needed Request lost wages and GDC affidavits as needed Follow up on medical records, bills, lost wages, and affidavits Save documents received via fax, email, and regular mail to online case management software Follow up with client when requests are rejected unexpectedly Ensure invoices for medical records are paid and entered under prepaid costs Complete tasks in a timely manner Notate case files appropriately Other duties as assigned to meet business needs Responsible for performing front desk administrative tasks Sorting and delivering mail and deliveries to employees and greeting visitors when they arrive Working closely with Operations department Ordering office supplies (general and kitchen) Letting operations know if there are any office issues (air conditioning or heating unit down, electrical issues, plumbing issues, etc.
) KNOWLEDGE, SKILLS & ABILITIES Appropriate level of administrative and customer service experience and skills.
Effective communication skills with employees at all levels.
Excellent organizational skills, with a demonstrated ability to organize, plan and prioritize multiple projects and deadlines in a fast-paced environment, with good attention to detail.
Ability to work autonomously and understand when Attorney or Manager needs to be involved in decision making.
Ability to maintain confidentiality, and to exercise discretion and good judgement.
Sensitivity to problems or challenges - The ability to identify when something is wrong or is likely to go wrong, with the skill to effectively communicate with clients in a professional, consultative manner.
Deductive Reasoning - The ability to apply general rules to specific problems to produce sensible and reasonable answers.
Oral Comprehension - The ability to listen to and understand information and ideas presented through written and verbal communication.
Effective decision making - The ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges.
Self-motivated, with a dedication to keeping up to date professionally, and applying new knowledge to the job.
QUALIFICATIONS High School Graduate or equivalent.
1-2 years or more executive office or legal assistant experience, or the equivalent combination or education and on the job experience.
Highly efficient with computer, computer software (Microsoft Office applications Excel, Word) with a key stroke at 65 wpm.
Knowledge and experience with other relevant forms of data technology, including the use of email.
Ability to successfully pass a background check and other pre-employment screening.
ADDITIONAL DESIRED QUALIFICATIONS Associates degree or educational equivalent preferred.
Previous legal assistant experience a plus.
PHYSICAL REQUIREMENTS include but are not limited to:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to life and carry up to 10 lbs.
Able to sit at a desk comfortably while working on a computer, for extended periods of time.
Able to use telephone, voice mail Ability to work in a constant state of alertness and safe manner.
WORK ENVIRONMENT The work environment is characteristic of a standard in office position.
Electrical hazards related to frequent contact with office equipment.
About the Pendleton Law Team The Pendleton Law Team is a woman-owned, minority-owned law firm serving clients across the Commonwealth of Virginia who have Personal Injury and Mass Torts legal needs.
We provide our clients with gold star service through exceptional communication and a personalized experience.
With many offices in Central Virginia and the Tidewater region, our law firm provides growth opportunities and an ideal workplace for our team.
The Pendleton Law Team was named a Top Workplace by the Richmond Times Dispatch three years in a row:
2021, 2022, and 2023.
We are The Heavy Hitters .
Job Type:
Full-time Pay:
$35,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Parental leave Retirement plan Vision insurance Schedule:
8 hour shift Application Question(s):
Do you have at least 1 year of Data Entry experience?
Experience:
Microsoft Office:
1 year (Required) Google Suite:
1 year (Required) Work Location:
In person Request medical records and bills from all providers in a case Create authorizations for clients as needed Request lost wages and GDC affidavits as needed Follow up on medical records, bills, lost wages, and affidavits Save documents received via fax, email, and regular mail to online case management software Follow up with client when requests are rejected unexpectedly Ensure invoices for medical records are paid and entered under prepaid costs Complete tasks in a timely manner Notate case files appropriately Other duties as assigned to meet business needs Responsible for performing front desk administrative tasks Sorting and delivering mail and deliveries to employees and greeting visitors when they arrive Working closely with Operations department Appropriate level of administrative and customer service experience and skills.
Effective communication skills with employees at all levels.
Excellent organizational skills, with a demonstrated ability to organize, plan and prioritize multiple projects and deadlines in a fast-paced environment, with good attention to detail.
Ability to work autonomously and understand when Attorney or Manager needs to be involved in decision making.
Ability to maintain confidentiality, and to exercise discretion and good judgement.
Sensitivity to problems or challenges - The ability to identify when something is wrong or is likely to go wrong, with the skill to effectively communicate with clients in a professional, consultative manner.
Deductive Reasoning - The ability to apply general rules to specific problems to produce sensible and reasonable answers.
Oral Comprehension - The ability to listen to and understand information and ideas presented through written and verbal communication.
Effective decision making - The ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges.
Self-motivated, with a dedication to keeping up to date professionally, and applying new knowledge to the job.
High School Graduate or equivalent.
1-2 years or more executive office or legal assistant experience, or the equivalent combination or education and on the job experience.
Highly efficient with computer, computer software (Microsoft Office applications Excel, Word) with a key stroke at 65 wpm.
Knowledge and experience with other relevant forms of data technology, including the use of email.
Ability to successfully pass a background check and other pre-employment screening.
Associates degree or educational equivalent preferred.
Previous legal assistant experience a plus.
Able to life and carry up to 10 lbs.
Able to sit at a desk comfortably while working on a computer, for extended periods of time.
Able to use telephone, voice mail Ability to work in a constant state of alertness and safe manner.
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Parental leave Retirement plan Vision insurance 8 hour shift Do you have at least 1 year of Data Entry experience? Microsoft Office:
1 year (Required) Google Suite:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
The medical records paralegal is responsible for obtaining medical records and bills to support a plaintiff's personal injury case.
Often, the medical records paralegal also requests documentation for a plaintiff's lost wages from an employer and communicates with the client when requests are rejected.
Occasionally, members in this role may need to obtain notarized affidavits or signed affirmations from providers for cases filed in General District Court.
ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to:
Request medical records and bills from all providers in a case Create authorizations for clients as needed Request lost wages and GDC affidavits as needed Follow up on medical records, bills, lost wages, and affidavits Save documents received via fax, email, and regular mail to online case management software Follow up with client when requests are rejected unexpectedly Ensure invoices for medical records are paid and entered under prepaid costs Complete tasks in a timely manner Notate case files appropriately Other duties as assigned to meet business needs Responsible for performing front desk administrative tasks Sorting and delivering mail and deliveries to employees and greeting visitors when they arrive Working closely with Operations department Ordering office supplies (general and kitchen) Letting operations know if there are any office issues (air conditioning or heating unit down, electrical issues, plumbing issues, etc.
) KNOWLEDGE, SKILLS & ABILITIES Appropriate level of administrative and customer service experience and skills.
Effective communication skills with employees at all levels.
Excellent organizational skills, with a demonstrated ability to organize, plan and prioritize multiple projects and deadlines in a fast-paced environment, with good attention to detail.
Ability to work autonomously and understand when Attorney or Manager needs to be involved in decision making.
Ability to maintain confidentiality, and to exercise discretion and good judgement.
Sensitivity to problems or challenges - The ability to identify when something is wrong or is likely to go wrong, with the skill to effectively communicate with clients in a professional, consultative manner.
Deductive Reasoning - The ability to apply general rules to specific problems to produce sensible and reasonable answers.
Oral Comprehension - The ability to listen to and understand information and ideas presented through written and verbal communication.
Effective decision making - The ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges.
Self-motivated, with a dedication to keeping up to date professionally, and applying new knowledge to the job.
QUALIFICATIONS High School Graduate or equivalent.
1-2 years or more executive office or legal assistant experience, or the equivalent combination or education and on the job experience.
Highly efficient with computer, computer software (Microsoft Office applications Excel, Word) with a key stroke at 65 wpm.
Knowledge and experience with other relevant forms of data technology, including the use of email.
Ability to successfully pass a background check and other pre-employment screening.
ADDITIONAL DESIRED QUALIFICATIONS Associates degree or educational equivalent preferred.
Previous legal assistant experience a plus.
PHYSICAL REQUIREMENTS include but are not limited to:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to life and carry up to 10 lbs.
Able to sit at a desk comfortably while working on a computer, for extended periods of time.
Able to use telephone, voice mail Ability to work in a constant state of alertness and safe manner.
WORK ENVIRONMENT The work environment is characteristic of a standard in office position.
Electrical hazards related to frequent contact with office equipment.
About the Pendleton Law Team The Pendleton Law Team is a woman-owned, minority-owned law firm serving clients across the Commonwealth of Virginia who have Personal Injury and Mass Torts legal needs.
We provide our clients with gold star service through exceptional communication and a personalized experience.
With many offices in Central Virginia and the Tidewater region, our law firm provides growth opportunities and an ideal workplace for our team.
The Pendleton Law Team was named a Top Workplace by the Richmond Times Dispatch three years in a row:
2021, 2022, and 2023.
We are The Heavy Hitters .
Job Type:
Full-time Pay:
$35,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Parental leave Retirement plan Vision insurance Schedule:
8 hour shift Application Question(s):
Do you have at least 1 year of Data Entry experience?
Experience:
Microsoft Office:
1 year (Required) Google Suite:
1 year (Required) Work Location:
In person Request medical records and bills from all providers in a case Create authorizations for clients as needed Request lost wages and GDC affidavits as needed Follow up on medical records, bills, lost wages, and affidavits Save documents received via fax, email, and regular mail to online case management software Follow up with client when requests are rejected unexpectedly Ensure invoices for medical records are paid and entered under prepaid costs Complete tasks in a timely manner Notate case files appropriately Other duties as assigned to meet business needs Responsible for performing front desk administrative tasks Sorting and delivering mail and deliveries to employees and greeting visitors when they arrive Working closely with Operations department Appropriate level of administrative and customer service experience and skills.
Effective communication skills with employees at all levels.
Excellent organizational skills, with a demonstrated ability to organize, plan and prioritize multiple projects and deadlines in a fast-paced environment, with good attention to detail.
Ability to work autonomously and understand when Attorney or Manager needs to be involved in decision making.
Ability to maintain confidentiality, and to exercise discretion and good judgement.
Sensitivity to problems or challenges - The ability to identify when something is wrong or is likely to go wrong, with the skill to effectively communicate with clients in a professional, consultative manner.
Deductive Reasoning - The ability to apply general rules to specific problems to produce sensible and reasonable answers.
Oral Comprehension - The ability to listen to and understand information and ideas presented through written and verbal communication.
Effective decision making - The ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges.
Self-motivated, with a dedication to keeping up to date professionally, and applying new knowledge to the job.
High School Graduate or equivalent.
1-2 years or more executive office or legal assistant experience, or the equivalent combination or education and on the job experience.
Highly efficient with computer, computer software (Microsoft Office applications Excel, Word) with a key stroke at 65 wpm.
Knowledge and experience with other relevant forms of data technology, including the use of email.
Ability to successfully pass a background check and other pre-employment screening.
Associates degree or educational equivalent preferred.
Previous legal assistant experience a plus.
Able to life and carry up to 10 lbs.
Able to sit at a desk comfortably while working on a computer, for extended periods of time.
Able to use telephone, voice mail Ability to work in a constant state of alertness and safe manner.
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Parental leave Retirement plan Vision insurance 8 hour shift Do you have at least 1 year of Data Entry experience? Microsoft Office:
1 year (Required) Google Suite:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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