Administrative Assistant
Petersburg, VA Petersburg, VA Full-time Full-time $39,239 - $63,764 a year $39,239 - $63,764 a year 21 hours ago 21 hours ago 21 hours ago Title:
Administrative Assistant Hiring Range:
$39,239-$63,764 Pay Band:
3 Agency:
VA Dept of Transportation Location:
Petersburg Residency Agency Website:
www.
virginiadot.
org/jobs Recruitment Type:
General Public - G Job Duties VDOT Richmond District is pleased to announce an exciting opportunity for a self-motivated individual to provide administrative and clerical support for the Petersburg Residency to coordinate programs/meetings, manage data/files, and communicate with a diverse group of customers effectively.
This position will process permits, receive and release permit fees and/or bonds working closely with Land Use staff.
You will track and update listing of state-maintained routes, prepare paving schedule manuals and handle fuel reports.
Position is responsible to create, track and manipulate complex budget data/spreadsheets and expenditure reports; serve as the Employee Recognition and Adopt-A-Highway Coordinator for the residency; and to enter, monitor, and update residency-wide work zones into VaTraffic System.
You will research, discuss tort claims with customers and investigate/document findings in report form; respond to telephone and written requests; and receive/screen calls, mail and visitors and forward to appropriate staff member.
Position will maintain and update automated/manual filing systems; independently create complex high-level correspondence and communicate with office staff, VDOT personnel, public officials and general public; manage multiple priorities/assignments; and assist during emergency operations.
In addition, the position will assist with accounts payable as needed.
VDOT is an emergency response agency, and this position is required to work outside of normal work hours during emergency operations.
This position will manage the residency work order system, creating, updating and closing out service requests.
This position will assist the Residency Administrator, Assistant Residency Administrator, Maintenance Operations Manager, Land Use Engineer, Residency Business Administrator, and the Contract Monitor with reports, spreadsheets, data collection and output, letters, and other duties as needed.
In order to be considered for this position, you must submit your resume.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a Virginia Values Veterans (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics:
your success in our organization depends upon modeling these values, therefore please access the following link:
https:
//www.
virginiadot.
org/about/missionandvalues.
asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications Knowledge of office practices/procedures Knowledge of business math, English, grammar, and composition Advanced skill in operating computers and related software (MS Office and automated financial management systems) to include development of complex spreadsheets/ databases and presentations Demonstrated ability to communicate effectively both orally and in writing with diverse groups, all levels of management/staff, local officials and general public Ability to analyze, research, interpret and evaluate data Ability to produce complex statistical reports Ability to plan, organize and set own priorities with minimal supervision Ability to compile, track and analyze budgets/expenditures Ability to exercise good judgment and make good business decisions Time/records management and organization/prioritization skills are essential Graduation from high school/GED with experience in office practices/procedures and/or training and education in a related field Valid driver's license required Preferred
Qualifications:
Advanced level experience in developing, manipulating and maintaining Excel spreadsheets Experience in compiling and tracking complex budget data Highly skilled in operating automated financial management system and office equipment Experience in preparing/updating complex statistical reports Special Instructions:
You will be provided a confirmation of receipt when your application and/or r sum is submitted successfully.
Please refer to Your Application in your account to check the status of your application for this position.
State applications will only be accepted as submitted online by 11:
55 pm on the closing date through the PageUp System.
State applications submitted via email, postal mail, fax, or in person will not be considered.
Applicants are expected to fully represent qualifications and work history on the State application and or resume.
The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information.
Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice.
For more information about our employment practices, please visit Information for VDOT Employees and Applicants:
http:
//www.
virginiadot.
org/jobs/information_for_employees.
asp.
VDOT utilizes a market based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information:
Name:
Maureen Paciello Phone:
804-801-4227 Email:
maureen.
paciello@vdot.
virginia.
gov In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link:
Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant Hiring Range:
$39,239-$63,764 Pay Band:
3 Agency:
VA Dept of Transportation Location:
Petersburg Residency Agency Website:
www.
virginiadot.
org/jobs Recruitment Type:
General Public - G Job Duties VDOT Richmond District is pleased to announce an exciting opportunity for a self-motivated individual to provide administrative and clerical support for the Petersburg Residency to coordinate programs/meetings, manage data/files, and communicate with a diverse group of customers effectively.
This position will process permits, receive and release permit fees and/or bonds working closely with Land Use staff.
You will track and update listing of state-maintained routes, prepare paving schedule manuals and handle fuel reports.
Position is responsible to create, track and manipulate complex budget data/spreadsheets and expenditure reports; serve as the Employee Recognition and Adopt-A-Highway Coordinator for the residency; and to enter, monitor, and update residency-wide work zones into VaTraffic System.
You will research, discuss tort claims with customers and investigate/document findings in report form; respond to telephone and written requests; and receive/screen calls, mail and visitors and forward to appropriate staff member.
Position will maintain and update automated/manual filing systems; independently create complex high-level correspondence and communicate with office staff, VDOT personnel, public officials and general public; manage multiple priorities/assignments; and assist during emergency operations.
In addition, the position will assist with accounts payable as needed.
VDOT is an emergency response agency, and this position is required to work outside of normal work hours during emergency operations.
This position will manage the residency work order system, creating, updating and closing out service requests.
This position will assist the Residency Administrator, Assistant Residency Administrator, Maintenance Operations Manager, Land Use Engineer, Residency Business Administrator, and the Contract Monitor with reports, spreadsheets, data collection and output, letters, and other duties as needed.
In order to be considered for this position, you must submit your resume.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a Virginia Values Veterans (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics:
your success in our organization depends upon modeling these values, therefore please access the following link:
https:
//www.
virginiadot.
org/about/missionandvalues.
asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications Knowledge of office practices/procedures Knowledge of business math, English, grammar, and composition Advanced skill in operating computers and related software (MS Office and automated financial management systems) to include development of complex spreadsheets/ databases and presentations Demonstrated ability to communicate effectively both orally and in writing with diverse groups, all levels of management/staff, local officials and general public Ability to analyze, research, interpret and evaluate data Ability to produce complex statistical reports Ability to plan, organize and set own priorities with minimal supervision Ability to compile, track and analyze budgets/expenditures Ability to exercise good judgment and make good business decisions Time/records management and organization/prioritization skills are essential Graduation from high school/GED with experience in office practices/procedures and/or training and education in a related field Valid driver's license required Preferred
Qualifications:
Advanced level experience in developing, manipulating and maintaining Excel spreadsheets Experience in compiling and tracking complex budget data Highly skilled in operating automated financial management system and office equipment Experience in preparing/updating complex statistical reports Special Instructions:
You will be provided a confirmation of receipt when your application and/or r sum is submitted successfully.
Please refer to Your Application in your account to check the status of your application for this position.
State applications will only be accepted as submitted online by 11:
55 pm on the closing date through the PageUp System.
State applications submitted via email, postal mail, fax, or in person will not be considered.
Applicants are expected to fully represent qualifications and work history on the State application and or resume.
The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information.
Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice.
For more information about our employment practices, please visit Information for VDOT Employees and Applicants:
http:
//www.
virginiadot.
org/jobs/information_for_employees.
asp.
VDOT utilizes a market based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information:
Name:
Maureen Paciello Phone:
804-801-4227 Email:
maureen.
paciello@vdot.
virginia.
gov In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link:
Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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